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BLACK AUTHORS FESTIVAL VIP EXPERIENCE
Theme: The Right to Write
Location: Breakwater Yacht Club, Sag Harbor, NY
Date: Saturday, August 1, 2026
Time: 3:00 PM – 10:00PM
VIP Registration Opens at 2:30pm
THE VIP EXPERIENCE
The Black Authors Festival @SagHarbor VIP tier is designed for those who appreciate culture, luxury, and meaningful connection. With access to curated gatherings, enhanced amenities, and the most prestigious spaces in the festival, this ticket offers unmatched value and an unforgettable literary experience.
The VIP Ticket grants guests premium entry into the festival’s most prestigious moments, intimate gatherings, and elevated cultural experiences designed to inspire, empower, and connect.
Your VIP Access Includes
Meet-the-Authors Private Literary Salon
Connect one-on-one with award-winning authors, bestselling writers, and rising literary stars in a private setting. Enjoy curated cocktails, professional photography, and exclusive opportunities for personalized book signings and conversations.
A Legacy Unveiled: The A’Lelia Bundles Experience
As part of the Black Authors Festival @Sag Harbor VIP Experience, guests are invited into a rare and intimate encounter with living history.
We are honored to present a curated session with A’Lelia Bundles, renowned author, historian, and the great-great-granddaughter of Madam C. J. Walker, as well as the great-granddaughter of A’Lelia Walker.
In this exclusive presentation, Ms. Bundles will offer a rare glimpse into her family’s extraordinary legacy, bringing with her treasured personal artifacts that have been carefully preserved across generations. These items, intimate, historical, and deeply significant, serve as tangible connections to one of the most remarkable entrepreneurial and cultural dynasties in American history.
Through narrative, reflection, and historical insight, Ms. Bundles will illuminate how Madam C. J. Walker, widely recognized as America’s first self-made female millionaire, built not only a business empire, but a legacy rooted in economic empowerment, philanthropy, and community advancement. Equally compelling is the story of A’Lelia Walker, whose influence as a patron of the arts helped shape the cultural landscape of the Harlem Renaissance.
What makes this experience uniquely powerful is the intentional preservation of history. The meticulous records, personal archives, and documented legacy left behind by both women now allow their descendant to share their story with clarity, depth, and authenticity.
This is more than a presentation, it is a moment of cultural reverence.
An opportunity to witness history not as something distant, but as something carried, protected, and shared.
Guests of the VIP Experience will have the distinct privilege of engaging with this legacy in an environment designed for reflection, appreciation, and elevated dialogue.
This is where legacy is not only remembered, but experienced.
VIP Seating at the Honoring Ceremony
Experience the crown jewel of the festival from reserved, front-row seating. Celebrate our distinguished honorees during this red-carpet ceremony featuring special presentations, musical performances, and appearances from notable guests and dignitaries.
Priority Check-In & Red Carpet Access
Skip the lines with expedited check-in and enjoy priority access to the red carpet, where VIP guests receive premium photo opportunities.
VIP Gift Bag
Receive a luxury, limited-edition VIP gift bag featuring curated items from Black-owned brands, festival merchandise, autographed books, and exclusive partner gifts.
Film Screening
Join us for an exclusive film screening presented in partnership with The Gilchrist Group. This special feature highlights powerful storytelling that centers Black voices, history, and creativity. Enjoy a cinematic experience that inspires dialogue, reflection, and connection, followed by a brief conversation with featured guests and creatives.
VIP All-White After Party
End the night in stunning style at our exclusive VIP All-White After Party, where elegance meets celebration. Enjoy a chic waterfront atmosphere, elevated cocktails, gourmet bites, and an unforgettable set by DJ Jon Quick. Surrounded by authors, honorees, VIP guests, and cultural tastemakers, this sophisticated soirée is the perfect finale to an extraordinary festival experience. Guests are invited to dress in their finest white attire for a night of luxury, laughter, and unforgettable vibes.
Branded step & repeat with media coverage
VIP interviews captured for Festival recap reel
Reserved indoor + waterfront view seating
Live Band
One-on-one photo ops with Festival Honorees & Celebrity Guests
Dedicated hospitality ambassador to coordinate introductions and media interactions
Professional photographer, videographer, and drone documenting the experience
Chef-curated tasting menu
Decadent dessert bar
Autographed copy of book by bestselling authors
Autographed BAF President & Vice President books
Exclusive access to luxury portable restrooms courtesy of our sponsor
Wristband color-coded access control
On-site Festival Ambassadors for guest relations
Access to film screening
Exclusive access to the all areas of the yacht club
Dress Code: Elegant Glamour, Nautical, Seer Sucker Suits, Linen, Yacht Boat Attire in All White & Gold Accents
NOTE: Please be sure to read the Helpful Information Section and Facts & FAQs sections of the website.
BAF events, honorees, merchandise, items, schedules, etc. are always subject to change with or without notice. ALL SALES ARE FINAL - THERE ARE NO REFUNDS and ALL TICKETS ARE NON-TRANSFERABLE. guests must show government ID and it must match with their ticket. The use of cameras or other recording equipment is strictly prohibited during the film screenings. BAF reserves the right to search the personal belongings of any patron/guest inside or around the premises. By purchasing a ticket and by entering the premises during the BAF, you agree to be photographed/filmed and grant BAF, its successors-signed parties, carrier stations, subsidiaries, advertising agents, and their affiliated entities, the right to recorded and use your likeness, voice, and name worldwide in perpetuity for any purpose whatsoever without compensation.
No outside alcohol or food may be brought onto the premises. No outside books, magazines, etc. may be brought into the Festival. Please refrain from asking Celebrities, authors, etc. for autographs and photos outside of the autographing sessions.
ALL guests MUST have a prepaid ticket or they will be escorted off the premises. Attire or paraphernalia bearing political and/or racial slurs will not be permitted onto the premises and refunds will not be granted.
Event Media & Promotion Disclaimer
This event is a privately organized function. All media coverage, brand promotion, filming, photography, and interviews conducted for public distribution require prior written approval from the Event Organizers.
Any guest, vendor, or attendee who promotes their company, product, service, or brand verbally, in print, on merchandise, or via video/photography, without being an approved Sponsor, Partner, or Accredited Media will be asked to immediately cease such activity.
Unauthorized promotion, media set-ups, or public announcements made without consent from the Event Organizers may result in removal from the premises, forfeiture of admission, and/or denial of access to future events.
By entering this event, you agree to abide by these terms and respect the official Sponsors, Partners, and Media who have invested in this experience.
We do accommodate guests requiring a wheelchair, however, please be advised that space is limited. While we are pleased to accommodate wheelchair bound guests, the accommodations may not be in alignment with the ticket purchased.
The views expressed by honorees and speakers are their own.
Some things are subject to change.
Black Authors Festival @ Sag Harbor — General Admission Ticket
Experience the nationally acclaimed Black Authors Festival @ Sag Harbor, a celebration of literary excellence, culture, community, and the storytelling legacy of Black authors from across the nation.
General Admission: 5:00pm - 10pm. Registration opens at 4:30pm
The General Admission Ticket grants attendees full access to the heart of the festival, including:
Festival Entry
Immerse yourself in a vibrant atmosphere of books, culture, and connection
Access to the Literary Salon
Attend dynamic discussions led by bestselling authors, thought leaders, and cultural influencers
Book Signings
Engage directly with some of your favorite writers and discover emerging new voices
Live Band
Enjoy specially curated music and entertainment throughout the day
Vendor Marketplace
Explore unique products, artisan vendors, and Black-owned and small businesses showcasing their work
All White Afterparty until 11pm
Paddle Raise for A Father’s Love
During the Honoring Ceremony, guests will be invited to participate in a Paddle Raise, a powerful moment of collective giving. This live fundraising segment allows attendees to lift their paddles in support of A Father’s Love Personal Development and Community Services, the nonprofit arm of the Black Authors Festival.
Every contribution, at any level, directly fuels youth programming, literacy initiatives, mentorship, and personal development workshops that impact young people across our communities.
The Paddle Raise is a chance for us to come together, uplift our mission, and ensure that the work of A Father’s Love continues to grow and transform lives. Your generosity makes the difference.
Community Celebrations
Be part of a festival that champions literacy, combats book banning, and supports youth education through our nonprofit partnerships.
The General Admission experience is perfect for readers, families, creatives, and supporters who want to enjoy the full energy and culture of the Black Authors Festival.
NOTE: Please be sure to read the Helpful Information Section and Facts & FAQs sections of the website.
BAF events, honorees, merchandise, items, schedules, etc. are always subject to change with or without notice. ALL SALES ARE FINAL - THERE ARE NO REFUNDS and ALL TICKETS ARE NON-TRANSFERABLE. guests must show government ID and it must match with their ticket. The use of cameras or other recording equipment is strictly prohibited during the author screenings. BAF reserves the right to search the personal belongings of any patron/guest inside or around the premises. By purchasing a ticket and by entering the premises during the BAF, you agree to be photographed/filmed and grant BAF, its successors-signed parties, carrier stations, subsidiaries, advertising agents, and their affiliated entities, the right to recorded and use your likeness, voice, and name worldwide in perpetuity for any purpose whatsoever without compensation.
No outside alcohol or food may be brought onto the premises. No outside books, magazines, etc. may be brought into the Festival. Please refrain from asking Celebrities, authors, etc. for autographs and photos outside of the autographing sessions.
ALL guests MUST have a prepaid ticket or they will be escorted off the premises. Attire or paraphernalia bearing political and/or racial slurs will not be permitted onto the premises and refunds will not be granted.
Event Media & Promotion Disclaimer
This event is a privately organized function. All media coverage, brand promotion, filming, photography, and interviews conducted for public distribution require prior written approval from the Event Organizers.
Any guest, vendor, or attendee who promotes their company, product, service, or brand verbally, in print, on merchandise, or via video/photography, without being an approved Sponsor, Partner, or Accredited Media will be asked to immediately cease such activity.
Unauthorized promotion, media set-ups, or public announcements made without consent from the Event Organizers may result in removal from the premises, forfeiture of admission, and/or denial of access to future events.
By entering this event, you agree to abide by these terms and respect the official Sponsors, Partners, and Media who have invested in this experience.
We do accommodate guests requiring a wheelchair, however, please be advised that space is limited. While we are pleased to accommodate wheelchair bound guests, the accommodations may not be in alignment with the ticket purchased.
Some things are subject to change.
The views expressed by the Honorees and Speakers are their own.
An Evening of Elevated Indulgence Awaits
Black Authors Festival 2026 – All White After Party
With special appreciation to our All White After Party Ambassador, Carl Boylan
Saturday, August 1, 2026
7:00 PM
Breakwater Yacht Club
51 Bay Street, Sag Harbor, NY
Attire: Yacht Chic
Arrive impeccably styled in your most refined all-white, nautical-inspired ensemble.
This exclusive, in-person affair promises an atmosphere of effortless elegance, vibrant energy, and unforgettable celebration. Join us as we raise a glass to literature, legacy, and a life well lived, set against the stunning backdrop of Sag Harbor.
Music By: DJ Jon Quick
This is where the evening continues… beautifully.
We look forward to welcoming you to the dance floor.
Please Note:
Kindly review the Helpful Information and FAQs sections on the website prior to arrival.
Tickets and government-issued ID are required for entry.
All sales are final.
Black Authors Festival @ATL - Sneaker Ball on the Vineyard - $1,100.00
A Quiet Luxury Experience of Culture and Purpose in Support of A Father’s Love
THE VIP EXPERIENCE
The Premier Vineyard Experience
Theme: The Right to Write
Venue: Norwood Vineyard
Time: 2:00 PM VIP Registration & Arrival
An Elevated Literary Experience
The Black Authors Festival @ATL VIP Experience is thoughtfully curated for guests who appreciate culture, sophistication, and meaningful connection
This premier offering provides exclusive access to the Festival’s most distinguished moments, where literary excellence, refined hospitality, and elevated ambiance converge within an intimate vineyard setting
Elegance Redefined: Where Culture Meets Comfort Without Compromise
This experience redefines formal expression, seamlessly merging refined fashion with contemporary luxury, affirming that true sophistication is not rooted in discomfort, but in confidence, intention, and presence
Guests are invited to complement their finest attire with distinctive, fashion-forward sneakers, creating a striking visual narrative of individuality, culture, and elevated personal style
Your VIP Access Includes
Premium Access & Arrival
• Priority check-in and expedited entry
• Golf cart escort to the VIP Section
• Elevated arrival and red carpet access with premium photo opportunities
Exclusive VIP Experience (2:30 PM – 4:30 PM)
• Private access to the VIP Vineyard Experience
• Reserved VIP table placement in the VIP Section
• Guaranteed priority seating for the Honoring Ceremony
• Early and direct access to honorees during the Vineyard Book Talk
Curated Beverage Experience
• One (1) bottle of premium champagne (per two guests)
• One (1) bottle of curated wine (red or white)
• Complimentary fresh juices and infused waters
• Champagne toast during the honoree celebration
Elevated Culinary Experience
A thoughtfully curated dining experience featuring refined selections inspired by African American culinary traditions
Vineyard Salon: Meet the Authors
An intimate, thoughtfully designed setting offering meaningful engagement with:
• Award-winning authors
• Bestselling writers
• Featured literary voices
Honoring Ceremony – VIP Seating
Experience priority seating for the Festival’s signature red-carpet ceremony featuring:
• Distinguished honorees
• Special presentations and recognitions
• Live performances
• Appearances by notable guests and dignitaries
Paddle Raise for A Father’s Love
Guests will be invited to participate in a powerful moment of collective giving in support of A Father’s Love Personal Development and Community Services.
Paddles may be registered and collected upon arrival
Each contribution supports:
• Youth mentorship programs
• Literacy initiatives
• Personal development workshops
• Community impact efforts
This is an opportunity to align your presence with purpose
VIP Gift Experience
Receive a limited-edition VIP gift bag featuring:
• Curated items from distinguished brands
• Festival merchandise
• Autographed books
• Exclusive partner gifts
After Party Access
Your VIP experience includes exclusive entry into the official After Party, where the celebration continues in an elevated, high-energy atmosphere.
Attire: Elegant & Elevated
Guests are encouraged to present in refined, upscale fashion:
• Cocktail dresses, gowns, or evening jumpsuits paired with statement sneakers
• Tailored suits, blazers, or sophisticated evening wear with elevated sneakers
• Distinctive accessories encouraged
Kindly Note:
To preserve the vineyard grounds:
• Stilettos are discouraged
• Thick-heeled boots are not permitted
Important Information & Event Policies
• All sales are final (non-refundable and non-transferable)
• Government-issued ID required (must match ticket purchase)
• Event programming and honorees are subject to change
Media & Photography
Attendance constitutes consent to photography and video recording for promotional and archival use
Unauthorized media or promotional activity is strictly prohibited
Event Guidelines
• No outside food, beverages, or books permitted
• Autographs and photos limited to designated sessions
• Valid ticket required for entry
• Inappropriate or offensive attire will not be permitted
♿Wheelchair & Mobility Accessibility: Any guests attending with mobility devices (including but not limited to walkers and wheelchairs) to ensure the facility has restroom facilities that can accommodate wheelchairs and guests with mobility devices. The notice must be submitted in writing no less than four weeks prior to the event date (August 29th). Notices that don't meet the deadlines may be subject to the facility not being able to meet the accessibility needs of all guests. Please forward notice to the attention of Penny at nationalblackauthorsfestival@gmail.com
Final Note
This experience has been intentionally curated to reflect the elegance, cultural richness, and purpose of the Black Authors Festival
We look forward to welcoming you to an unforgettable afternoon of literature, legacy, and impact
The Black Authors Festival Sneaker Gala in the Vineyard
An Elevated Cultural Experience & Fundraiser for A Father’s Love
General Admission
Theme: The Right to Write
Venue: Norwood Vineyard
Time: 4:00 PM Registration | 4:30 PM Experience Begins
The Classic Culture Sneaker Gala Experience offers a thoughtfully curated introduction to the Black Authors Festival, designed for guests who value community, culture, and literary excellence within a refined vineyard setting
This experience blends elevated ambiance, meaningful connection, and cultural expression, creating a space where storytelling, style, and presence come together with intention
Elegance Redefined: Where Culture and Sophistication Converge
This experience reimagines formal expression, merging refined fashion with contemporary luxury, affirming that true sophistication is defined by confidence, intention, and presence
Guests are invited to pair their finest attire with distinctive, fashion-forward sneakers, creating a polished and expressive interpretation of modern elegance
The Cultural Experience
Join us for an unforgettable celebration of literature, culture, and community in a stunning vineyard setting
This experience invites you into the full energy of the Festival, where connection, creativity, and cultural excellence are not only present, but felt
Your Experience Includes
Seating & Access
• General admission seating within the vineyard
• Full access to author panels, conversations, and live experiences
• Entry to the Vineyard Book Walk and author signings
• Access to curated vendors and immersive cultural activations unique to the Atlanta experience
Refreshment Experience
• One (1) bottle of wine per two guests (red or white)
• Complimentary juices and infused waters (available while supplies last)
Culinary Experience
Enjoy a curated selection of cuisine inspired by African American culinary traditions, thoughtfully designed to complement the vineyard setting
Honoring Ceremony
Experience the Festival’s signature honoring ceremony featuring:
• Distinguished honorees
• Literary and cultural recognition
• Live presentations and notable guest appearances
Paddle Raise for A Father’s Love
Guests will be invited to participate in a meaningful moment of collective giving in support of A Father’s Love Personal Development and Community Services
Paddles may be registered and collected upon arrival
Each contribution supports:
• Youth mentorship programs
• Literacy initiatives
• Personal development workshops
• Community impact efforts
This is an opportunity to align your presence with purpose, supporting a mission that uplifts and transforms lives through literacy and mentorship
After Party Access
Your experience includes entry into the official After Party, where the evening continues in a vibrant, elevated atmosphere of music, connection, and celebration
Event Highlights
• Music and refined vineyard ambiance
• Featured authors and literary conversations
• Celebrity honoree presence
• Curated networking environment
• A polished outdoor cultural experience
Attire: Elegant Vineyard Chic
Guests are encouraged to present in refined, upscale attire:
• Cocktail dresses, gowns, or elevated daywear paired with distinctive sneakers
• Tailored suits, blazers, or sophisticated ensembles with refined sneakers
• Statement accessories encouraged
Kindly Note:
To preserve the vineyard grounds:
• Stilettos are discouraged
• Thick-heeled boots are not permitted
Important Information
• Select packages include wine; alcohol is not sold on-site
• All sales are final (non-refundable and non-transferable)
• Government-issued ID required (must match ticket purchase)
• Event programming and honorees are subject to change
Media & Event Policy
Attendance constitutes consent to photography and video recording for promotional and archival use.
Unauthorized media or promotional activity is strictly prohibited.
Event Guidelines
• No outside food, beverages, books, or materials permitted
• Autographs and photos are limited to designated sessions
• Valid ticket required for entry
♿ Accessibility
Wheelchair accommodations are available; however, space is limited and may vary by seating tier.
The Invitation
Be part of the story
Be part of the moment
Be part of the movement
Secure Your Experience
This is an intentionally curated event with limited capacity. We encourage you to reserve your place early
Black Authors Festival @ATL - Sneaker Ball on the Vineyard All White After Party
7:30 PM – 10:00 PM
Where Culture Meets Celebration
An Elevated Evening Experience
As the sun sets over the vineyard, the experience continues. The Black Authors Festival @ATL After Party is an exclusive evening gathering designed to celebrate the day’s conversations, connections, and cultural impact within a refined, high-energy setting
This is where literary excellence meets lifestyle, a space to unwind, engage, and be fully present among authors, creatives, professionals, and distinguished guests
The Experience
Guests will enjoy an elevated evening atmosphere featuring:
• Curated music and live DJ experience
• Refined social ambiance within the vineyard setting
• Continued engagement with authors, honorees, and cultural tastemakers
• A vibrant, polished “see and be seen” environment
• Curated beverage selections (based on ticket tier)
• Light bites and refreshments throughout the evening
• Non-alcoholic options available
The Energy
The After Party is intentionally designed to feel:
• Sophisticated yet relaxed
• Social yet curated
• Celebratory yet elevated
It serves as the perfect closing experience, where conversations deepen, connections are strengthened, and the spirit of the Festival continues
Attire: Evening Elevated
Guests are encouraged to transition into refined evening wear:
• Chic cocktail attire
• Stylish, upscale ensembles
• Statement pieces welcomed
Access
The After Party is available to:
• VIP ticket holders (included)
• Select ticket tiers (as noted)
• Approved guests and invited attendees
Final Note
This is more than an after party
It is the continuation of the experience
The Invitation
Stay a little longer
Connect a little deeper
Celebrate what we’ve created, together
♿Wheelchair & Mobility Accessibility: Any guests attending with mobility devices (including but not limited to walkers and wheelchairs) to ensure the facility has restroom facilities that can accommodate wheelchairs and guests with mobility devices. The notice must be submitted in writing no less than four weeks prior to the event date (August 29th). Notices that don't meet the deadlines may be subject to the facility not being able to meet the accessibility needs of all guests. Please forward notice to the attention of Penny at nationalblackauthorsfestival@gmail.com
The Social Vine Experience
Presence. Energy. Access.
Theme: The Right to Write
Venue: Norwood Vineyard
Time: 6:00 PM Experience Begins (Registration Required Upon Arrival)
The Social Vine Sneaker Gala Experience is thoughtfully designed for guests who desire to be immersed in the ambiance, energy, and cultural significance of the Black Authors Festival, within a refined, standing social setting. This is where presence meets prestige.
A space where culture, connection, and elevated style converge, inviting you to engage, observe, and move effortlessly within one of the Festival’s most vibrant environments
Elegance Redefined: Where Culture and Sophistication Converge
This experience reimagines formal expression, merging refined fashion with contemporary luxury, affirming that true sophistication is defined by confidence, intention, and presence
Guests are invited to pair elegant, upscale attire with distinctive, statement-making sneakers—creating a polished and expressive interpretation of modern refinement
Your Experience Includes
Social Standing Access
• Access to the vineyard festival grounds
• Elegant stand-up tapas table placement
• Entry into the Festival’s curated social atmosphere
Curated Beverage Offering
• One (1) bottle of wine (red or white)
Light Culinary Experience
• A curated selection of seasonal fruit and artisanal cheese
• Light, refreshing, and vineyard-appropriate
After Party Access
• Entry into the official After Party experience
• Continue the evening in a vibrant, elevated setting of music, connection, and celebration
Event Highlights
• Music and refined vineyard ambiance
• Celebrity honoree presence
• Elevated crowd and curated social scene
• Cultural and literary energy throughout the grounds
• A polished “see and be seen” experience
Refreshment Experience
• Complimentary juices and infused waters
Attire: Elevated Vineyard Chic
Guests are encouraged to present in refined, upscale fashion:
• Elegant cocktail attire or sophisticated daywear complemented by statement sneakers
• Linen sets, tailored ensembles, and flowing silhouettes encouraged
• Distinctive accessories welcomed
Kindly Note
To preserve the integrity of the vineyard grounds:
• Stilettos are discouraged
• Thick-heeled boots are not permitted
Important Information
• Wine is included within this experience; alcohol is not sold on-site
• All sales are final (non-refundable and non-transferable)
• Government-issued ID required (must match ticket purchase)
• Event details and programming are subject to change
Media & Event Policy
Attendance constitutes consent to photography and video recording for promotional and archival use.
Unauthorized media or promotional activity is not permitted.
Event Guidelines
• No outside food, beverages, books, or materials permitted
• All guests must have a valid ticket for entry
♿Wheelchair & Mobility Accessibility: Any guests attending with mobility devices (including but not limited to walkers and wheelchairs) to ensure the facility has restroom facilities that can accommodate wheelchairs and guests with mobility devices. The notice must be submitted in writing no less than four weeks prior to the event date (August 29th). Notices that don't meet the deadlines may be subject to the facility not being able to meet the accessibility needs of all guests. Please forward notice to the attention of Penny at nationalblackauthorsfestival@gmail.com
Secure Your Experience
Limited availability. Curated crowd. Unforgettable energy. Reserve your place within the moment
Put Your Brand in Front of a High-Profile Audience
We’re inviting select companies to showcase their brand on the Black Authors Festival @ Sag Harbor digital display, a prime visibility opportunity during one of the nation’s most celebrated literary events.
Why This Matters for Your Business
Elite Exposure – Your company name, website, and contact information will be prominently displayed throughout the Festival and at key entry points, seen by influential authors, celebrities, elected officials, award winning journalists, and hundreds of engaged attendees.
High-Impact, Affordable Investment – As a new partnership offering, we are providing a special introductory rate, a flat, one-time fee, making this an accessible yet powerful marketing move.
Targeted Audience – Our guests and honorees are community leaders, media professionals, authors, philanthropists, and business owners, exactly the kind of people who can become customers, clients, and connectors.
Effortless Promotion – You don’t even need to be present to advertise your business. We’ll make sure your brand is seen, remembered, and associated with a cause that celebrates literacy, diversity, and culture.
Secure your spot today—spaces are limited.
Black Authors Festival @ Sag Harbor @ATL - Vendors - $650.00
Becoming a vendor at the Black Authors Festival @SagHarbor and/or @ATL places your business, products, or services in front of a highly engaged and diverse audience of authors, readers, cultural influencers, and professionals who value excellence and community impact. As a vendor, you’ll be part of a nationally recognized festival, featured by USA Today as one of America’s top new festivals, that draws book lovers, media, and tastemakers from across the country. This is a rare opportunity to showcase your brand in an environment dedicated to creativity, literacy, and cultural celebration.
The benefits of vending extend far beyond sales. Vendors receive direct access to a network of authors, publishers, entrepreneurs, and festival-goers who are eager to discover and support new businesses. Your presence at the Festival not only boosts visibility and credibility but also connects you with potential collaborators and long-term customers. With curated vendor placement, exclusive exposure through festival marketing, and access to VIP guests, vending at the Black Authors Festival is a powerful way to elevate your brand while supporting a meaningful cause.
Vendor Rules of Engagement & Agreement
We are excited to welcome you as a valued vendor at the nationally recognized Black Authors Festival @SagHarbor. To ensure a seamless, professional, and enjoyable experience for all, please carefully review and adhere to the following Rules of Engagement. Submission of your vendor application and payment indicates your acceptance of these terms.
1. Load-In & Set-Up
Vendor Load-In Window: 1:30 PM – 1:50 PM
Vendors arriving after 1:50 PM will not be permitted to set up and no refunds will be issued under any circumstances.
All booths must be fully operational by 2:15 PM.
2. Booth Requirements
Vendors must provide their own signage, table, and chairs (maximum of one table and two chairs).
Booths must remain neat, professional, and presentable at all times.
Eating at booths is prohibited; meals will be provided separately.
Booth signage must be clear and visible to attendees.
Vendor areas may not exceed the allocated footprint; displays must not block walkways or obstruct other vendors.
3. Staffing & Conduct
Booths must not be left unattended. Vendors are strongly encouraged to hire an assistant (available for an additional fee).
Vendors are expected to engage actively with attendees, not sit passively behind their tables.
Professional, business casual summer attire is required. While not corporate formal, this is an upscale event—dress appropriately as you are representing your brand.
Vendors must conduct themselves respectfully toward attendees, staff, volunteers, and other vendors.
4. Sales & Transactions
Vendors are solely responsible for all sales transactions, including payment processing.
Only cashless payments are permitted (Zelle, CashApp, Venmo, PayPal, etc.).
The Black Authors Festival is not responsible for sales performance, lost revenue, or unsold inventory.
Vendors are responsible for collecting unsold merchandise at the end of the event. Items left behind will be discarded.
5. Amenities
Each vendor fee includes:
One meal voucher
Unlimited bottled water - Feel free to bring your own bottled was as well
Additional meals are available for purchase.
6. Prohibited Items & Activities
No unauthorized food or beverage sales.
No illegal, counterfeit, or unlicensed merchandise.
No amplified sound, loud music, or disruptive activities at vendor booths.
No subleasing or sharing of vendor space without written approval.
7. Liability & Disclaimers
Vendors participate at their own risk.
The Black Authors Festival, its partners, and the venue are not liable for theft, loss, damage, or injury occurring before, during, or after the event.
Vendors are responsible for maintaining their own insurance coverage for liability and property and must be able to show proof.
Failure to comply with these rules may result in removal from the event without refund.
8. Breakdown
Vendor booths must remain open until the official end of the event.
Early breakdown is strictly prohibited.
All vendor property must be removed from the premises immediately after the event.
Special Note for @ATL
♿Wheelchair & Mobility Accessibility: Any guests attending with mobility devices (including but not limited to walkers and wheelchairs) to ensure the facility has restroom facilities that can accommodate wheelchairs and guests with mobility devices. The notice must be submitted in writing no less than four weeks prior to the event date (August 29th). Notices that don't meet the deadlines may be subject to the facility not being able to meet the accessibility needs of all guests. Please forward notice to the attention of Penny at nationalblackauthorsfestival@gmail.com
By applying and submitting payment, vendors agree to all terms and conditions listed above. Rules are subject to change at anytime and for any reason that the Black Authors Festival Management deems necessary. We have a no refund policy.
You may vend at all locations but each require a separate fee.
Black Authors Festival Vendor Assistant (All Festivals)
Vendor Assistant Role & Guidelines
The Vendor Assistant ticket is designed for individuals who will be helping a registered vendor during the Black Authors Festival. A Vendor Assistant is not a replacement for the vendor, but rather an extra set of hands to ensure a smooth and successful day.
Purpose & Duties
The Vendor Assistant is expected to:
Arrive at the same time as the vendor (no later than 1:30 PM for setup).
Assist with unloading, setup, and teardown of the vendor booth.
Help manage customer interactions, process sales, and restock merchandise as needed.
Monitor the booth when the vendor steps away (e.g., restroom breaks, networking).
Maintain a clean and organized booth area throughout the event.
Adhere to all Black Authors Festival rules, guidelines, and professional standards at all times.
Important Rules
The Vendor Assistant ticket cannot be used to attend in place of the vendor.
If the vendor cannot attend, the vendor assistant feature is non-transferable and non-refundable.
Vendor Assistants must comply with all festival policies—including conduct, professionalism, and setup/teardown times.
Vendor Assistants may not bring music, loud amplification, or create disruptions.
Assistants must remain respectful to all vendors, festival staff, and attendees.
Attire & Professionalism
While corporate attire is not required, Vendor Assistants must be dressed appropriately and professionally—presentable, neat, and suitable for a public event representing a brand or business.
Access & Benefits
The Vendor & Vendor Assistant ticket includes:
Event food access (included with ticket).
Entry into the After Party.
Entry into the Film Screening.
Special Note for @ATL
♿Wheelchair & Mobility Accessibility: Any guests attending with mobility devices (including but not limited to walkers and wheelchairs) to ensure the facility has restroom facilities that can accommodate wheelchairs and guests with mobility devices. The notice must be submitted in writing no less than four weeks prior to the event date (August 29th). Notices that don't meet the deadlines may be subject to the facility not being able to meet the accessibility needs of all guests. Please forward notice to the attention of Penny at nationalblackauthorsfestival@gmail.com
BLACK AUTHORS FESTIVAL
Sag Harbor, NY & Atlanta, GA
What Is a Literary Salon?
A literary salon is a time-honored cultural tradition—originating in intellectual circles where writers, thinkers, artists, and patrons gathered to exchange ideas, present works, and engage in meaningful discourse. Historically, salons have served as: Incubators of thought Platforms for emerging and established voices spaces where literature, culture, and society intersect The Black Authors Festival Literary Salon reimagines this tradition through a contemporary lens—centering Black voices, stories, and intellectual contributions within an elevated and intentionally curated environment.
The Literary Salon Experience
The Literary Salon is an exclusive, curated enclave designed to convene: Authors Intellectuals Cultural leaders Discerning readers within an intimate, refined setting, literature is not simply presented, it is experienced. Participants will:• Present and showcase their literary works
• Engage in thoughtful, elevated dialogue
• Share the inspiration, purpose, and message behind their work
• Participate in curated speaking moments within designated Salon sessions. Each author may feature up to two (2) literary works, offering a deeper expression of their voice and contribution.
Two Distinguished Salon Locations
Sag Harbor Literary Salon
Hosted by Ruth Allman Set within the culturally rich and historic landscape of Sag Harbor, this Salon is hosted by distinguished author and festival honoree Ruth Allman. This experience is intentionally designed to foster: Intellectual exchange Cultural dialogue Literary excellence at the highest level Ruth Allman will formally introduce each author, ensuring a polished, distinguished, and cohesive Salon experience.
Atlanta Literary Salon (ATL)
Host To Be Announced - The Atlanta Salon will deliver the same elevated and curated experience within a dynamic cultural setting. While a host will be announced, the structure and integrity of the Salon remain consistent: Curated presentations Structured dialogue Elevated audience engagement Intentional literary positioning
Important Application Requirement
Applicants must indicate clearly which Salon they are applying for:
Sag Harbor (Hosted by Ruth Allman)
Atlanta (Host to be announced)Applications will be reviewed and curated per location.
Who May Apply
The Literary Salon welcomes published authors across all genres, including: Emerging voices Established authors We strongly encourage new authors to participate, as the Salon offers a rare opportunity to:
• Gain visibility within a sophisticated literary audience
• Engage directly with readers and fellow authors
• Position their work within a respected cultural platform
Submission Guidelines
• One submission per genre, per author
• Duplicate submissions will be disqualified
• Each submission must include the required fee
• Authors must be present to participate
Submission Process
To be considered: Mail an autographed copy of your book (s) to:
Black Authors Festival
c/o Darlene Williams
385 Route 109 #1122
West Babylon, NY 11704
Email the following to:
nationalblackauthorsfestival@gmail.com
• Professional headshot
• Author bio
• Indication of Salon location (Sag Harbor or ATL)
Rules of Engagement
• Submission fee: $650 per title/genre
• Maximum of two (2) submissions per author
• All submissions are final: NO REFUNDS
Assistant Access
Authors requiring assistance must register an assistant:
• Assistant Fee: $175
• Must be registered at the time of author submission
Materials Policy
All submitted materials (books, images, etc.) become the property of the Black Authors Festival and will not be returned.
Travel & Accommodations
All participating authors are responsible for securing their own:
• Travel
• Flights
• Lodging
Final Note
The Literary Salon is not a traditional book showcase. It is a curated intellectual experience designed for authors who are prepared to:
• Engage in elevated literary discourse
• Connect with a culturally aware and discerning audience
• Present their work within a prestigious and intimate setting
The Experience
This is where literature lives.
This is where voices are heard.
This is where legacy is cultivated.
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