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Set up your table with your books, oils, clothing, perfume, baked goods, flowers, candies, jewelry, etc. (food vendors are not permitted via this portal), and signage. Only two titles per author. You will have an opportunity to read an excerpt. A meal is included. If you are bringing an assistant, you will need to select the Assistant Fee option otherwise your assistant will not be permitted on the grounds. Add $175.00 to your fee. Tables size should be approximately 2×6 ft or 10×10. Tables should not exceed 10×10. Vendors are responsible for table cloths, signage, and clean up for their area. all genres of books are acceptable to vend, however, please provide signage for adult material, if applicable. Electricity will not be available. Small tent with your signage will be permitted, if you choose. Once your vehicle is unloaded/loaded we ask that you find parking in the designated areas and permit other vendors to load/unload. Includes a meal.
Vendor Guidelines
Vendors may only reserve one table per event and vendors are responsible for maintaining and securing their belongings.
BAF events, honorees, merchandise, items, schedules, etc. are always subject to change with or without notice. ALL SALES ARE FINAL ~THERE ARE NO REFUNDS. The use of cameras or other recording equipment is strictly prohibited during the author screenings. The BAF reserves the right to search the personal belongings of any patron/guest inside or around the premises. By purchasing a ticket and by entering the premises during the BAF, you agree to be photographed/filmed and grant BAF, its successors- signed parties, carrier stations, subsidiaries, advertising agents, and their affiliated entities, the right to record and use your likeness, voice, and name worldwide in perpetuity for any purpose whatsoever without compensation. For all vendors who will need an assistant to attend for the full day. Please use the Assistant form to submit that fee. A meal will be included for your paid assistant. You MUST include the name of your assistant. Assistant tickets will NOT be honored without a registered VENDOR.
Booth Appearance - We encourage vendors to make their space as attractive and inviting as possible. All tables, seating, tents, content, and decorative elements are the responsibility of the vendor. Please do not plan to extend past the footprint of your space.
Dogs/Service Animals - Service animals are welcomed. However, as defined by the ADA, service animals are not working animals, nor pets. The work or task an animal has been trained to provide must be directly related to the person’s disability. Animals whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA. Please refrain from bringing your pets regardless of their pedigree. Animals will not be permitted.
Booth Size - Please do not construct booths higher than 7’ tall and width should not exceed 10×10. Only two titles per author. Only two people at one table.
Money - We strongly advise that your transactions are cashless. Black Authors Festival if not responsible for any sales, item prices, etc.
Electricity - Not provided. Wifi Code will be provided at vendor’s own risk.
Food and Beverages - A meal will be provided for vendors and their paid assistant. However, extra meals, desserts, beverages, and snacks are at an additional cost.
According to the Suffolk County Department of Health, serving of food or beverages in open containers is not allowed without a permit. No alcohol may be brought onto the grounds by anyone other than the Black Authors Festival. In addition, any outside food will be grounds to ask the vendor to pack belongings and leave without a refund. Please no eating at tables.
Black Authors Festival reserves the right to ask vendors to refrain from displaying anything that is deemed racist, harmful, and/or in congruent with its mission and vision. Refunds will not be honored.
Cancellation Policy: Refunds are not honored.
Set up your table with your books, oils, clothing, perfume, baked goods, flowers, candies, jewelry, etc. (food vendors are not permitted via this portal), and signage. Only two titles per author. You will have an opportunity to read an excerpt. A meal is included. If you are bringing an assistant, you will need to select the Assistant Fee option otherwise your assistant will not be permitted on the grounds. Add $175.00 to your fee. Tables size should be approximately 2×6 ft or 10×10. Tables should not exceed 10×10. Vendors are responsible for table cloths, signage, and clean up for their area. all genres of books are acceptable to vend, however, please provide signage for adult material, if applicable. Electricity will not be available. Small tent with your signage will be permitted, if you choose. Once your vehicle is unloaded/loaded we ask that you find parking in the designated areas and permit other vendors to load/unload. Includes a meal.
Vendor Guidelines
Vendors may only reserve one table per event and vendors are responsible for maintaining and securing their belongings.
BAF events, honorees, merchandise, items, schedules, etc. are always subject to change with or without notice. ALL SALES ARE FINAL ~THERE ARE NO REFUNDS. The use of cameras or other recording equipment is strictly prohibited during the author screenings. The BAF reserves the right to search the personal belongings of any patron/guest inside or around the premises. By purchasing a ticket and by entering the premises during the BAF, you agree to be photographed/filmed and grant BAF, its successors- signed parties, carrier stations, subsidiaries, advertising agents, and their affiliated entities, the right to record and use your likeness, voice, and name worldwide in perpetuity for any purpose whatsoever without compensation. For all vendors who will need an assistant to attend for the full day. Please use the Assistant form to submit that fee. A meal will be included for your paid assistant. You MUST include the name of your assistant. Assistant tickets will NOT be honored without a registered VENDOR.
Booth Appearance - We encourage vendors to make their space as attractive and inviting as possible. All tables, seating, tents, content, and decorative elements are the responsibility of the vendor. Please do not plan to extend past the footprint of your space.
Dogs/Service Animals - Service animals are welcomed. However, as defined by the ADA, service animals are not working animals, nor pets. The work or task an animal has been trained to provide must be directly related to the person’s disability. Animals whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA. Please refrain from bringing your pets regardless of their pedigree. Animals will not be permitted.
Booth Size - Please do not construct booths higher than 7’ tall and width should not exceed 10×10. Only two titles per author. Only two people at one table.
Money - We strongly advise that your transactions are cashless. Black Authors Festival if not responsible for any sales, item prices, etc.
Electricity - Not provided. Wifi Code will be provided at vendor’s own risk.
Food and Beverages - A meal will be provided for vendors and their paid assistant. However, extra meals, desserts, beverages, and snacks are at an additional cost.
According to the Suffolk County Department of Health, serving of food or beverages in open containers is not allowed without a permit. No alcohol may be brought onto the grounds by anyone other than the Black Authors Festival. In addition, any outside food will be grounds to ask the vendor to pack belongings and leave without a refund. Please no eating at tables.
Black Authors Festival reserves the right to ask vendors to refrain from displaying anything that is deemed racist, harmful, and/or in congruent with its mission and vision. Refunds will not be honored.
Cancellation Policy: Refunds are not honored.
